The registers, indexes and files contemplated in the second paragraph of section 1 must contain the following information and documents:
(1) For the Youth Division, in civil matters:

In matters of protection:

(1) an alphabetical index containing:

the record number;
the surname and given name of the child and of the other parties;
the child’s date of birth and sex.

(2) a plumitif containing:

the record number and the date it was opened;
the surname and given name of the child and of the other parties;
the child’s date of birth and sex;
the address of the residence or domicile of the child and of the other parties;
the surnames, given names and addresses of the parties’ attorneys;
a reference to the relevant section of the Act and the nature of the matter;
the nature of each of the pleadings and the date they were filed in the record;
the date of each court sitting;
the date on which the record is completed and the date it is sent to the judge for advisement;
the date of each judgment and a summary thereof;
the date of the filing of the notice of appeal;
the number of the record of the court sitting in appeal or for extraordinary recourse and the date on which the record was transmitted to the office of that court;
the date on which the record was returned to the office of the court.

(3) a register of consultation of the records pertaining to the Youth Protection Act, indicating, for each consultation:

the record number and the date it was consulted;
the surname, given name and capacity of the person consulting the record;
the signature of the person consulting the record;
the surname and given name of the person in whose presence the record is consulted.
The information provided for in subparagraphs (1) and (2) must be inscribed on the cover of the record consulted.

(4) a register of judgments containing the original of all judgments, filed in the same numerical order as the records, with a certified copy of each judgment being added to the record; the persons consulting this register must comply with the rules of confidentiality provided for by law.

In matters of adoption:

(1) an alphabetical index under the original name and a second alphabetical index under the proposed given name and surname of the person who is the subject of a proceeding, containing:

the number of the record(s);
the proposed given name and surname of the person, where applicable;
the original given name and surname of the person, if they differ from the proposed names;
the person’s date of birth and sex;

(2) a plumitif containing:

the record number and the date it was opened;
the person’s original given name and surname, sex, date of birth, and address of residence or domicile;
the proposed given name and surname of the person, if they differ from the original names;
where the person is a minor, the name of the director of youth protection and, if they are known, the given names and surnames of the minor’s parents, tutor, guardian or spouse;
the surnames, given names and address of the parents;
the surnames, given names and address of the parties’ attorneys;
a reference to the relevant section of the Act and the nature of the matter;
the nature of each of the pleadings and the date they were filed in the record;
the date of each court sitting;
the date on which the record is completed and the date it is sent to the judge for advisement;
the date of each judgment and a summary thereof;
the date of the filing of the notice of a proceeding in appeal with the office of the court, the number of the record of the Court sitting in appeal, where available, and the date on which the record was transmitted to the office of that court;
the date on which the record was returned to the office of the court;
the date on which a party retrieves the original of an exhibit that the party filed in the record.

(3) a register of judgments containing:

the original of all judgments rendered in matters of adoption, filed in the same numerical order as the records, with a certified copy of each judgment being added to the record.

(1) For the Youth Division, in criminal or penal matters:

(1) an alphabetical index containing:

the record number;
the adolescent’s surname, given name, date of birth and sex;
the surnames and given names of the adolescent’s parents, tutor, guardian or spouse, where applicable

(2) a plumitif containing:

the record number and the date it was opened;
the surname and given name of the adolescent;
the adolescent’s date of birth and sex;
the surname and given name of the adolescent’s attorney;
the surnames and given names of the adolescent’s parents, tutor, guardian or spouse, where applicable;
the address of the residence or domicile of the defendant and that of the defendant’s parents, tutor, guardian or spouse, if it is different;
the name of the plaintiff or the informant, where applicable;
a reference to the Act under which the offence is alleged to have been committed by the adolescent;
the date and stage of each hearing of the court;
the date of the judgment and of the decision, where applicable;
the date of the filing of the notice of appeal;
the number of the record of the court sitting in appeal or for extraordinary recourse and the date on which the record was transmitted to the office of that court;
the date on which the record was returned to the office of the court.